Resources for Time Management

I’ve been experimenting with some new tools for time management that I think are interesting and well worth sharing. I think that I’ve mentioned before that I use a hybrid of David Allen’sGetting Things Done‘ system, J.D. Meier’s ‘Getting Results the Agile Way‘ and the tools Peter Bregman describes in ‘18 Minutes‘.

What do I use from what? I use GTD as the overall scaffolding for my approach this includes both the action lists, next step thinking as well as the horizons of focus. Peter Bregman’s book and J.D. Meier’s overlap somewhat. Both ask that you consider – what is this year about? and what is this day about? – in an effort to make sure that you have your attention on the things that matter the most. Working between these three books you should have a good sense of the big picture – Work, Relationships, Family and Self Development – and how what you’re going to do in the coming year supports each of these.

There are some useful templates from Peter Bregman here and from JD Meier here. Check out this link for a guided 30 day introduction to JD Meier’s methodology.

I live and die by my calendar and have been experimenting with a new calendar app on the iPhone and iPad called ‘Tempo’. Definitely a step up from the calendar app that comes preinstalled.

List managers are a bit trickier. I’ve tried lots including lists in evernote which works quite well – I do like the fact that evernote syncs everywhere but I seem to be settling on ‘Things’ which is about as complicated as I want my list manager to be. Another one worth exploring is ‘2Do’.

I’d be interested in hearing what approach you follow for increasing your productivity and what are your favorite apps productivity/time management apps. Add your voice to the comments below.

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Defining Your Day

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I was excited to see my copy of Norman Ackroyd‘s book The Stratton Street Series and my day planner arrive from the UK on the same day last week. Always good to get new books of images and tools to help me figure out where I’m going to find time to look at them.

Squeezing everything in is an on-going battle and forgoing sleep is becoming a less and less attractive option given what I’m finding out about sleep deprivation.

Being intentional then about how I spend my time seems like the next best alternative. While I bridle at the thought of having every moment of my day scheduled it’s one way, and really the only way I can think of at the moment, to ensure that I have the time to work on everything that I want to move forward.

I found the Day Ticket planner from Half Three when I was poking around on the Kickstarter website – Lauren and Andy Clark explain why they put this together in the video below.

Half Three – Day Ticket Kickstarter Film from Andy Clark on Vimeo.

Here’s a shot of a page from the planner

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I love paper so I’m all in for notebooks and paper planners. While you obviously don’t need to buy this planner the general thrust behind it is perfect. It provides a framework to help you chunk out your day to schedule all the things you want to get done. This may lead you to the realization that you need to cut out some things like watching TV in the evening or getting up a little earlier being conscious and intentional about these decisions will allow you to get more done in your day.

Try this out and let me know how it goes.