Resources for Time Management

I’ve been experimenting with some new tools for time management that I think are interesting and well worth sharing. I think that I’ve mentioned before that I use a hybrid of David Allen’sGetting Things Done‘ system, J.D. Meier’s ‘Getting Results the Agile Way‘ and the tools Peter Bregman describes in ‘18 Minutes‘.

What do I use from what? I use GTD as the overall scaffolding for my approach this includes both the action lists, next step thinking as well as the horizons of focus. Peter Bregman’s book and J.D. Meier’s overlap somewhat. Both ask that you consider – what is this year about? and what is this day about? – in an effort to make sure that you have your attention on the things that matter the most. Working between these three books you should have a good sense of the big picture – Work, Relationships, Family and Self Development – and how what you’re going to do in the coming year supports each of these.

There are some useful templates from Peter Bregman here and from JD Meier here. Check out this link for a guided 30 day introduction to JD Meier’s methodology.

I live and die by my calendar and have been experimenting with a new calendar app on the iPhone and iPad called ‘Tempo’. Definitely a step up from the calendar app that comes preinstalled.

List managers are a bit trickier. I’ve tried lots including lists in evernote which works quite well – I do like the fact that evernote syncs everywhere but I seem to be settling on ‘Things’ which is about as complicated as I want my list manager to be. Another one worth exploring is ‘2Do’.

I’d be interested in hearing what approach you follow for increasing your productivity and what are your favorite apps productivity/time management apps. Add your voice to the comments below.

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On Being Minimalist, Or Not

I’ve been using Chris Brogan’s system of three words this year instead of goals or intentions or what have you. I would argue that I’ve actually been quite successful for the most part using this approach to direct my focus for the year.

My three words are healthy, minimalist & creative.

For healthy, I altered my diet, have daily mobility exercises that I do, I go to the gym a few times a week and as a result I’ve lost 50lbs and feel a whole lot better. As an aside if you want to know exactly what I’m doing send me an email. I’d be more than happy to help you guide you through the first month or so.

While it can be difficult to measure creativity I’ve been tracking the number of images in my lightroom catalog, the number of images finished and imags submitted to exhibitions. By these measures I’m on track to easily surpass the equivalent numbers for last year. All good there.

Minimalist? No so much. I knew this would be a tough one for me but something that I needed to get a handle on. I’ve revamped my financial accounting systems, so that I actually have them now, and would at least say that my spending is intentional and aligned with the things that are important to me but I’m still accumulating stuff.

I was reminded about this when I was thinking about the basics of the GTD system last week. While we dealt largely with how to sort and process collected items there are five steps that provide the foundation for GTD.

Capture – the collection phase, corral everything both physical and electronic that has your attention
Clarify – preliminary processing, what does each collected item mean? Is there an action associated with it?
Organize – parse out the actions onto the appropriate lists
Review – don’t let your lists become stale. Check in with them as often as needed to ensure that they are remaining current.
Engage – work the system to do the work.

What I’ve been finding is that having become healthier I have more energy and that funnels into being more creative and generally curious. What about this and what if that, questions that usually result in reading and the accumulation of more reference material. I’ve taken over the largest room in the house for my reference material and support materials for image making. Not exactly the behavior of a confirmed minimalist.

I’m almost ready to give up on the idea of being minimalist and instead ready to settle for being intentional and aligned with my larger goals. What about you? How are you doing with progress towards annual goals? Any that you’re ready to throw in the towel on? How are you dealing with that?